Employee Referral Scheme: Email Announcing New Job

This referral sample email is really helpful when you want to inform your employees about a new job and ask them to refer qualified candidates. You can use it as part of your employee referral program.

You can customise this email template to include as many job details as you need. It’s best to keep it brief and add a link to the job advert so that employees can easily gain more information and promote it on their social media accounts. Don’t forget to explain how they can refer applicants and mention if there is a referral reward.

Remember not to make too many requests or employees can become fatigued and your Employee Referral Program becomes ‘noise’. If you’re hiring for a lot of people, it’s better to send a weekly email bulletin so employees aren’t inundated.

<div class="is-email">
<p>Subject: We’re hiring<p>
<p>Hi [Employee_Name],</p>
<p>I hope this email finds you well.</p>
<p>We’re currently looking for a [Job_Title]. Here is a link to the our advert:</p>
<p>You have an intimate understanding of our company, culture, values and what it takes to succeed here. Your recommendations and referrals are invaluable to us, as you may know someone with the skills and passion needed to excel in this role.</p>
<p>If you know someone who would be a great fit, please [mention how they can refer, preferably something easy such as emailing HR or the hiring manager]. We’ll keep you updated about the progress.</p>
<p>Please also share the link with you social networks, so you can reach friends and professional contacts who may need help finding a new job. This will cause a ripple effect where our company grows with likeminded individuals.</p>
<p>In addition, if you successfully refer a new member of staff, [you’ll receive a hospitality gift card worth £500]. So it’s a win-win-win for everyone.</p>
<p>Thanks in advance for your support!</p>
<p>[Email_Signature].</p>
</div>

If you need any more information about employee referral programs we’ve got a guide you can download: Getting Employee Referrals and a comprehensive article: Employee Referral Schemes.